S232 Record Arrangement

PURPOSES:

This action allows staff to record on MIMS an arrangement established with the debtor. Arrangements can be court ordered, MEP initiated or a combination of the two (joint).

NOTES:

MEP Arrangement = an arrangement for repayment of arrears made between a MEP Staff and the Debtor. Usually this is based on a review of a Statement of Finances

Court Ordered Arrangement = Is an arrangement that the courts felt appropriate for the debtor to pay on the outstanding arrears.

- The court order can be originated by the debtor and creditor at a variation application or perhaps the original judgment date. This type of repayment usually will have a default clause where the debtor is responsible for all of the arrears if he defaults on any type of payments.

- Or these arrangement can be set out due to a default hearing order

**If this arrangement has been created due to a default hearing remember to enter the Default Order on the Order screen

Joint Arrangement = a combination of the court ordered repayment and a MEP Initiated payment because the debtor missed a payment or for whatever reason the debtor fell into arrears from the Court Ordered Arrangement.

Helpful Hints:

- ARNGMT = Arrangement

- One of the SOF reason codes is Arrangement

- Can only have one active arrangement at a time.

- File must have enforceable arrears

- If a file with an active arrangement in place that has a credit balance of more than $100 for more than 7 day the file will appear on the R92 Arrangements with a credit balance.

- Monitor Compliance will monitor the arrangement balance so that unnecessary collection action doesn’t take place.

- You can enter a negative amount in the opening balance if the debtor has prepaid.

- Both the ongoing monthly-required amount and the arrears repayment amount will be applied to the DSAA along will all payments from that date forward.

? Prior to recording a MEP initiated or Joint arrangement a Statement of Finance (SOF) should have been reviewed by MEP Staff and an acceptable payment arrangement made with the Debtor

PREREQUISITES:

1. MIMS user must be an authorized actor to update on this screen.

The following actors have the ability to update:

· Call Center Agents

· Compliance 4 Agents

· Compliance 5 Agents

· File Intervention Agents

· ISO Agents

· MEP Senior management

· Registration Agents

· RGPU Agent

· Special Investigation Unit Agents

· System Administrator

PROCEDURE:

1. Select Collections Tab.

2. Select Initiate Tool History from the menu on the left.

3. Select ARNGMT from the menu.

4. If File number is unknown click the Search à A child window opens up and allows you to enter criteria to find the desired file. Link on the desired file in the results screen and MEP file will auto populate the MEP File number on the Collection Tool History Screen. Click Get to pull up file details.

5. If File number is known enter in MEP File number, click Get to pull up file details.

6. The S232 screen will appear with the initiate segment enabled.

7. Select a ‘Type’ from the drop down menu. Refer to NOTES: as listed above for type to be chosen.

8. Enter an opening balance that the arrangement is being made on. This will place a balance outstanding on the DSAA (Debtor Statement of Account Arrangement)

9. Enter applicable remarks.

10. Click the ‘Initiate’ button.

11. The system will complete the following:

Ø Create an arrangement entry.

The file will be monitored according to the file arrangement balance (enforceable arrears) rather than the total file arrears balance.

12. Screen S41 Maintain File – Order Tab will display.

13. Link on one of the orders (if a new order enter the entire new order details) so that you can enter terms

- Select Term Type MEP Term if MEP Initiated Arrangement

- Select Term Type Court Ordered Repayment if Court Ordered Arrangement

- Select Term Type and Court Ordered Repayment for a Joint Arrangement

- Enter the dollar amount the debtor is required to pay on the arrears (Can enter negative amounts to accommodate debtor paying less than his court ordered ongoing amount for a period of time.)

- Enter the cycle the debtor is required to pay

- Enter an effective date of when you want the first charges to be applied on the DSAA

- Enter a comment on the term as to why the amount was selected. Comments are enforced on Arrangement Term groups

14. Click Save

Screen Label	Description/Instructions
MEP File Number	Enter a file number.
	If File number is known enter in MEP File number, click Get to pull up file details.
	If File number is unknown click the Search à A child window opens up and allows you to enter criteria to find the desired file. Link on the desired file in the results screen and MEP file will auto populate the MEP File number on the Collection Tool History Screen. Click Get to pull up file details.
File Number	Displays the File number the actor requested
File Status	Displays the current status of the File and if the file is an Active ISO In or ISO Out
Primary Creditor	Displays the name of the Primary Creditor related to the MEP File requested
Debtor	Displays the name of the Debtor related to the MEP File request
Multi	Displays if the Party is related to more than 1 file
Alerts	Displays the important Alerts related to the file and actor can hyperlink to view any other alerts that may be related to the file.
Compliance Level	Displays the Current compliance level of the MEP file.
Provisional File	Displays the Provisional file that is related to the file. If field is blank then provisional file is not related.
Registration
Date	Displays the current date in YYYYMMDD format, where Y = Year, M = Month and D = Day.
User	Displays the MIMS user ID who is creating the arrangement.
Type	Field is Mandatory.
MEP Initiated	Select this if you are initiating an Arrangement due to a Statement of Finances
Court Ordered	Select this if you are initiating an Arrangement due to a court order. May be a variation order or a default order.
Joint	Select this if you are initiating an Arrangement where you have a court order that stipulates an amount to be paid on the arrears each month and the debtor has defaulted on the amount to be paid and MEP in is a position to make an arrangement on the defaulted payments.
Opening Balance	Enter the ongoing amount and amount to be paid on the arrears for the current month (i.e. ongoing is 500.00 and debtor is to pay 100.00/mth on arrears = 600.00) 1) Only enter a positive amount if the ongoing charge has already been applied to the DSA and debtor was expected to pay on the arrears on the same date the ongoing charge was applied. (i.e. charge due 1^st arrears pmt due 1^st and today’s date = 18^th and still no pmt, enter a positive amount) 2) Enter a negative amount if the charge is due the 15^th debtor to pay on arrears on the 15^th and today date = 12^th and debtor has already made the payment for both his ongoing and arrears. 3) Enter a 0.00 if you are just setting up the payment arrangement effective a date after today’s date, and the charges will appear on the DSAA as they become payable. Field is Mandatory.
Remarks	Enter any applicable remarks up to 200 characters.
	Click to initiate an arrangement. MIMS will now take you automatically to the File (high level) Orders Tab
	If the arrangement is due to a default hearing order then you should enter that order in the Add/Update Order Information (select MEP Default Order from the Legislative act drop down list) [Save & Next] à This will open up the Term section of the Screen If you are Entering a MEP Initiated Arrangement then Link on the Row # of the order that has active terms attached to it. This will open up the Term section of the Screen.
Term Type	Select MEP Term if you initiated a MEP Initiated Arrangement Select Ordered Repayment if the arrangement stemmed from a Court Order If you have a Joint Arrangement you should have one of each term type.
Term Amount	Enter the amount you expect the Debtor to pay on the arrears. You can enter a negative amount here if you expect the debtor to pay less than his court order ongoing amount.
Term Cycle	Enter the cycle code that meets the expectation that the debtor will pay on the arrears. Hint: If the debtor wishes to pay 2 x a month on the arrears then you would select a cycle that will accommodate that.
Charge To	Leave Blank
Effective Period	Put the date that you expect the arrears charge to appear on the Debtor Statement of Account – Arrangement screen.
End Date	Optional: I suggest you leave blank the application will alert the level of compliance by report when the terms are no longer applicable.
Comments	Comments are mandatory for these term types.
Save	The Save button will save the terms and now the term details should appear under the appropriate order and the terms will be applied to the Debtor Statement of Account – Arrangement until the arrangement is no longer valid.

Possible Error Messages/System Warnings:

ID	Error Message Description
37	The file specified does not exist.
96	Enforceable arrears are required for this collection tool.
195	The file number you are trying to retrieve is not allowed on this screen.
269	Opening Balance is Mandatory.
269	Arrangement Type is Mandatory.
596	Opening Balance invalid (000.00)
278	An outstanding Arrangement already exists.
166	Remarks cannot exceed maximum length of 200 characters.

Table of Contents Glossary